Administrative Assistant

Benefits

Qualifications

• •We are seeking a dynamic and highly organized Administrative Assistant with Condo or Residential experience to join our team!
• •The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills
• •Proven office experience in administrative roles or as a receptionist, preferably in a condominium environment
• •Strong computer literacy with proficiency in Microsoft Office Suite (Word and Excel), and data entry skills
• •Familiarity with multi-line phone systems and front desk operations to manage high call volumes effectively
• •Excellent organizational skills with the ability to prioritize tasks efficiently in a busy setting
• •Bilingual abilities to serve diverse client needs are advantageous but not required
• •Demonstrated customer service skills with a professional demeanor and strong phone etiquette
• •Knowledge of office management procedures including filing systems, proofreading documents, and calendar management
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Responsibilities

• •This vital role involves providing exceptional administrative support across various departments, ensuring smooth office operations, and delivering outstanding customer service
• •Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
• •Operate multi-line phone systems to handle incoming calls efficiently, providing accurate information or routing calls as needed
• •Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records
• •Perform data entry tasks with high accuracy using Microsoft Office, Google Workspace, and other office software tools
• •Assist with bookkeeping activities using TOPS to support financial record-keeping
• •Schedule appointments, manage calendars, and coordinate meetings for staff and executives with precision
• •Support office management tasks such as ordering supplies, proofreading documents, and maintaining office equipment
• •Provide customer support by addressing inquiries promptly and professionally via phone or email
• •Conduct clerical duties including photocopying, faxing, mailing, and preparing reports or presentations
• •Uphold excellent phone etiquette while managing complex schedules and handling sensitive information discreetly
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