Warehouse Coordinator

Benefits

Qualifications

• •EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience)
• •Supervisor, Warehouse Management: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree
• •Qualifications/Work Experience
• •Three years of warehousing experience
• •A familiarity with accounting procedures and automated inventory control procedures
• •A demonstrated verbal and written communications skills
• •The ability to regularly move or manipulate heavy objects
• •A commitment to provide excellent customer service
• •This position may require the successful completion of a criminal background check and/or drug screen
• •The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education
• •7 more items(s)

Responsibilities

• •FLSA Code Administrative
• •Monday-Friday 8:00am to 5:00pm
• •During opening (mid-August) and closing periods (early-May), this person will need to support department efforts with possible weekend and evening coverage
• •The Warehouse Coordinator is a supervisory position that reports to the Assistant Director of Contract and Project Management
• •Direct reports include two store keepers and a varying number of seasonal help and temporary labor
• •Procures materials and equipment needed by Maintenance shop and Assistant Director of Contract and Project Management to maintain and repair University buildings and equipment
• •Locates sources of supply and makes arrangements for the delivery, coordination and expediting of purchases made through the Purchasing Department
• •Utilizes Computerized Maintenance Management System to track and maintain physical inventory, historic records of products and tracking requisition information
• •Utilizes computer programs to track spending and inform budget projections
• •Supervisor, Warehouse Management
• •Reviews work orders from shops for specifications and quantities of materials requested and determines appropriate sources of supply
• •Oversees the preparation of and is responsible for the accuracy of all operating inventory, attic stock (i.e
• •Products for future/current projects, furniture inventory), Optional services inventory, and satellite warehouses
• •Assist in purchase requisitions issued through UShop on behalf of the Maintenance, Custodial and Project Coordinator when needed
• •Utilizes a CMMS to keep and maintain current catalogs, price lists and source information on defined products and materials in order to provide the shops with up-to-date and accurate information
• •Meets with salespersons to obtain information regarding products, prices and deliveries to maintain knowledge of products and services available from specific sources
• •Researches catalogs, on-line sources and works with vendors to identify substitutions or updated information on obsolete materials or equipment
• •Notifies Maintenance of the results of the research
• •Oversees the maintenance of records on procurement activity throughout the year and the generation of requested reports on an as needed basis
• •Acts as liaison between the shops and Purchasing Department to resolve problems arising from damaged merchandise, incomplete orders, merchandise shipped in error, or merchandise received not meeting the shop’s expectations
• •Insures that appropriate materials in sufficient quantities are on hand in order for shops to complete outstanding work orders
• •Maintains a coordinating liaison relationship between the Maintenance shop and Purchasing for materials being procured
• •Provides accurate and timely information to shop supervisors to allow for informed decision making
• •Supervises Warehouse team members in day-to-day operations; which include but are not limited to physical inventory count, cleaning and organization, receiving and stocking shipments, issuing products to maintenance team members, and coordinating issuing
• •Track and maintain Facilities department capitol/non-capitol equipment lists
• •Works with University Surplus to retiring equipment that has reached the end of its useful life
• •Regularly review budget/s for variances
• •Works with Assistant Director of Facilities Projects to project current fiscal year spending trends
• •Works with Facilities Data Analyst to maintain accurate information and utilization of Warehouse materials tracking software
• •The most frequent problems associated with this position include dealing with Maintenance shop supervisors and Technicians on out of date names or part numbers for materials needed to complete a specific project
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