Clinical Research Finance Coordinator

CEDARS-SINAI

Folsom, CAFull-timePosted May 4, 2026

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Qualifications

  • •To be considered for the Clinical Research Finance Coordinator II (Pre-Award) position, applicants must have direct experience in a clinical research setting
  • •This role requires a understanding of the financial aspects of clinical trials, including budget preparation, funding management, and financial reporting, all within the context of research projects
  • •Applicants should have hands-on experience in pre-award processes, such as the preparation of grant proposals, contract negotiations, and coordination with internal and external stakeholders to ensure compliance with funding requirements
  • •Prior experience working within a clinical research environment is essential to effectively manage the complexities of this role
  • •High School Diploma or equivalent experience/GED required
  • •2 more items(s)

Responsibilities

  • •In this role, you will be responsible for the financial management of clinical research studies during the pre-award phase
  • •You will collaborate with principal investigators and study teams to develop and negotiate budgets, review contracts, and ensure compliance with institutional and sponsor regulations
  • •This position requires strong attention to detail and expertise in research finance to support the successful launch of clinical studies
  • •The Clinical Research Budget Coordinator II develops complex clinical trial budgets for industry, National Institutes of Health (NIH), and investigator-initiated clinical research
  • •Evaluates research protocols to assess resource needs, procedures, clinical research staff time, investigator time, and costs from ancillary departments
  • •Determines cost allocation, negotiates budgets, details budgets, and responsible for monitoring accounts and invoicing
  • •Ensures compliance with all federal and local agencies including the Food and Drug Administration (FDA) and local Institutional Review Board
  • •Works closely with investigators and ancillary departments to identify research procedures needed, budget estimates and cost details
  • •Evaluates complex research protocols to assess resource needs, research procedures, clinical research staff time, investigator time, and costs from ancillary departments
  • •Determines whether research procedures in the protocol are standard-of-care or a research-related costs in order to correctly classify expenses
  • •Develops complex clinical trial budgets for industry and the National Institutes of Health (NIH) as well as investigator-initiated clinical research
  • •Works with the CSMC office of Sponsored Research to develop final budgets for clinical trials and research projects
  • •Negotiates trial budgets and payment terms with industry sponsors
  • •Monitors study accounts to evaluate the cost expenses/details are appropriate and within expected limits, reconciles accounts receivable and payments, and recommends the best course of action for any deficits and/or surpluses
  • •Negotiates with sponsors the final payment due for account closeout
  • •May conduct review and/or audits of clinical trial budgets
  • •Serves as a resource for fiscal related questions and engages management as appropriate
  • •Responsible for invoicing sponsors, patient research billing, reimbursement to ancillary departments, and payment tracking
  • •Issues and submits invoices for protocol-related items and patient-related expenses per the executed contract and internal invoices for staff time and effort allocation into study accounts
  • •Works with sponsors and clinical teams to resolve queries regarding invoices and/or payments due
  • •Extracts and defines relevant information, analyzes and interprets data to determine financial performance and/or to project a financial probability and makes recommendations to influence business results
  • •Prepares and delivers data, reports and/or presentations to investigators, management and/or leadership
  • •Enters financial information from finalized clinical trials budgets and clinical trial agreements into the Clinical Trial Management System
  • •Reviews and finalizes clinical trials calendars to ensure agreement with Medicare coverage analysis and clinical trial budget
  • •Performs Medicare coverage analysis for clinical trials and collaborates with Institutional Review Board (IRB) to finalize and obtain approval
  • •Reviews protocol amendments for impact to sponsored research budget/contract
  • •Process budget/contract amendments as applicable
  • •May provide training and education to other personnel
  • •May plan and coordinate strategies to improve existing standard operating procedures related to budgeting and clinical trials finance
  • •May identify quality and performance improvement opportunities and collaborate with staff in the development of action plans to improve quality
  • •27 more items(s)
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