Administrative Secretary - Field

Benefits

Qualifications

• •This position demands a variety of secretarial skills, and three (3) years of administrative office experience is required
• •Three (3) years of administrative office experience required
• •Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, designing forms, and other office procedures
• •Ability to effectively compose, proofread and revise business correspondence
• •Ability to communicate effectively and professionally
• •Intermediate skill in use of computer office software
• •Internet research abilities
• •Responsible to the immediate supervisor; recommends policy and procedure changes to and through the immediate supervisor
• •5 more items(s)

Responsibilities

• •Uses computers for various applications, such as database management or word processing
• •Provides clerical and administrative support for organizing plans and practices for engaging members
• •Sets up and maintains paper or electronic filing systems; recording information, updating paperwork, and composing and maintaining documents, spreadsheets, records, correspondence, or other material
• •Maintains confidential records and files
• •Composes, prepares, and distributes meeting notes, presentations and reports
• •Reviews and proofreads material for accuracy and completeness
• •Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals
• •Operates electronic mail systems and coordinates the flow of information
• •Opens, reads, routes, and distributes incoming and outgoing mail or other materials
• •Operates office equipment, such as fax machines, copiers, or phone systems
• •Greets visitors or callers and handles their inquiries or directs them to the appropriate persons according to their needs
• •Prepares for and makes arrangements for meetings and conferences
• •Communicates information to managers, co-workers and others in person, by telephone, in written form, or e-mail
• •Opens and closes the office
• •Processes invoices for payment
• •Orders and maintains office supplies and acts as liaison with vendors
• •Completes forms in accordance with OEA procedures
• •Operates in a collaborative team environment
• •Attends staff meetings and trainings
• •Provides input into decision-making that impacts Associate Staff functions
• •Performs duties related to job description
• •18 more items(s)