Office Manager/Administrative Assistant
20–26 an hour
Behavioral Health Market Context
Apply Nowvia SimplyHired
Benefits
No weekends$20.00 - $26.00 per hour, depending on experienceBenefits (after 90-day introductory period)Medical, dental, and vision insurance401(k) with 4% employer match60 hours PTO annuallySick leave and bereavement leavePay: $20.00 - $26.00 per hourExpected hours: 40.0 per week401(k)401(k) matchingDental insuranceHealth insuranceLife insurancePaid time offRetirement planVision insurance
Job Description
About Us
Spectrum Solutions Therapy is an ABA therapy clinic in Bellflower, CA serving children with autism and developmental disabilities. We have approximately 35 staff members and run morning and afternoon sessions Monday through Friday.
We're in an active growth phase - building out the systems and workflows that will allow our team to operate efficiently as we scale. The person stepping into this role will be part of that build, not just maintaining what exists.
About the Role
We're looking for an Office Manager to keep the clinic running smoothly day to day. You'll oversee our scheduling coordinator, serve as the operational point of contact for staff and parents, and work with leadership to systematize how we operate.
Our current Office Manager is transitioning out and will stay on to train and overlap with whoever comes in - this is an intentional handoff, not a cold start. You'll have time to learn the systems, the staff, and the clinic before taking full ownership.
What You'll Do
• Run a daily morning operational review - verify schedules, coverage, and flag anything that needs immediate attention
• Oversee the scheduling coordinator and ensure daily clinic operations run on time
• Manage the client intake audit gate - verify all documentation is complete before a client's first session begins
• Monitor staff attendance and session completion patterns; conduct coaching conversations and issue corrective documentation as needed
• Coordinate supply purchasing and inventory management
• Serve as the operational point of contact for parents on non-clinical questions
• Maintain clinic records in compliance with HIPAA guidelines
• Support new hire onboarding and orientation
What We're Looking For
• 2+ years of office administration, coordinator, or similar experience
• Strong organizational skills and comfort with Google Workspace and digital tools
• Clear, professional communicator in writing and in person
• Able to manage competing priorities in a fast-moving environment
• Comfortable stepping into a role that is still being built - you'll be documenting and improving processes as you learn them
• Experience in a medical, clinical, or behavioral health setting is a plus but not required
Schedule
Monday through Friday, 9:00 AM - 6:00 PM with a one-hour lunch. No weekends.
Compensation
$20.00 - $26.00 per hour, depending on experience
Benefits (after 90-day introductory period)
• Medical, dental, and vision insurance
• 401(k) with 4% employer match
• 60 hours PTO annually
• Sick leave and bereavement leave
To Apply
Submit your application through Indeed. A resume is required. We review applications on a rolling basis.
Pay: $20.00 - $26.00 per hour
Expected hours: 40.0 per week
Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance
Language:
• Spanish (Required)
Work Location: In person
Spectrum Solutions Therapy is an ABA therapy clinic in Bellflower, CA serving children with autism and developmental disabilities. We have approximately 35 staff members and run morning and afternoon sessions Monday through Friday.
We're in an active growth phase - building out the systems and workflows that will allow our team to operate efficiently as we scale. The person stepping into this role will be part of that build, not just maintaining what exists.
About the Role
We're looking for an Office Manager to keep the clinic running smoothly day to day. You'll oversee our scheduling coordinator, serve as the operational point of contact for staff and parents, and work with leadership to systematize how we operate.
Our current Office Manager is transitioning out and will stay on to train and overlap with whoever comes in - this is an intentional handoff, not a cold start. You'll have time to learn the systems, the staff, and the clinic before taking full ownership.
What You'll Do
• Run a daily morning operational review - verify schedules, coverage, and flag anything that needs immediate attention
• Oversee the scheduling coordinator and ensure daily clinic operations run on time
• Manage the client intake audit gate - verify all documentation is complete before a client's first session begins
• Monitor staff attendance and session completion patterns; conduct coaching conversations and issue corrective documentation as needed
• Coordinate supply purchasing and inventory management
• Serve as the operational point of contact for parents on non-clinical questions
• Maintain clinic records in compliance with HIPAA guidelines
• Support new hire onboarding and orientation
What We're Looking For
• 2+ years of office administration, coordinator, or similar experience
• Strong organizational skills and comfort with Google Workspace and digital tools
• Clear, professional communicator in writing and in person
• Able to manage competing priorities in a fast-moving environment
• Comfortable stepping into a role that is still being built - you'll be documenting and improving processes as you learn them
• Experience in a medical, clinical, or behavioral health setting is a plus but not required
Schedule
Monday through Friday, 9:00 AM - 6:00 PM with a one-hour lunch. No weekends.
Compensation
$20.00 - $26.00 per hour, depending on experience
Benefits (after 90-day introductory period)
• Medical, dental, and vision insurance
• 401(k) with 4% employer match
• 60 hours PTO annually
• Sick leave and bereavement leave
To Apply
Submit your application through Indeed. A resume is required. We review applications on a rolling basis.
Pay: $20.00 - $26.00 per hour
Expected hours: 40.0 per week
Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance
Language:
• Spanish (Required)
Work Location: In person
Qualifications
- •2+ years of office administration, coordinator, or similar experience
- •Strong organizational skills and comfort with Google Workspace and digital tools
- •Clear, professional communicator in writing and in person
- •Able to manage competing priorities in a fast-moving environment
- •Comfortable stepping into a role that is still being built - you'll be documenting and improving processes as you learn them
- •Spanish (Required)
Responsibilities
- •We're looking for an Office Manager to keep the clinic running smoothly day to day
- •You'll oversee our scheduling coordinator, serve as the operational point of contact for staff and parents, and work with leadership to systematize how we operate
- •Our current Office Manager is transitioning out and will stay on to train and overlap with whoever comes in - this is an intentional handoff, not a cold start
- •You'll have time to learn the systems, the staff, and the clinic before taking full ownership
- •Run a daily morning operational review - verify schedules, coverage, and flag anything that needs immediate attention
- •Oversee the scheduling coordinator and ensure daily clinic operations run on time
- •Manage the client intake audit gate - verify all documentation is complete before a client's first session begins
- •Monitor staff attendance and session completion patterns; conduct coaching conversations and issue corrective documentation as needed
- •Coordinate supply purchasing and inventory management
- •Serve as the operational point of contact for parents on non-clinical questions
- •Maintain clinic records in compliance with HIPAA guidelines
- •Support new hire onboarding and orientation
- •Monday through Friday, 9:00 AM - 6:00 PM with a one-hour lunch
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